Or
OneRev
Payment software for oral health

Dental patients pay in more ways than ever.
Your team shouldn't run a system for each.

Checkout at the front desk, statements by text, email, and paper, payment plans, memberships, and card-on-file. OneRev creates, presents, and collects all of it in one place, and the day closes balanced.

  • Certified first-party PMS integrations
  • HIPAA and PCI compliant
What changed for one practice

One dental practice cut three payment systems to one platform.

Same front desk workflow, simpler stack for checkout, A/R collections, and membership billing.

The monthly stack

3 systems, 3 bills, 3 closes1 platform

Line itemBeforeAfter
In-office checkout3.38% on processing volume, with its own login and its own close$2,434$361Credit surcharge offsets fees, debit at one flat rate
Statements and A/R$310 software plus 3.25% on statement volume, closing on its own$732$68Software included, credit surcharged, only debit fees left
Membership plans$199 software plus $59 per signup (10 per month), closing on its own$789IncludedFolded into platform software, lands in the same close
OneRev platform$298One flat fee, all the software above included
Monthly total$3,955/mo$727/mo
Closes to reconcile31

$38,736

a year lower82% lower software and fee cost, one close instead of three

How it works

One charge. One path.

Every step below is a separate system in most practices, with its own login and its own report at the end of the day.

Step 1

Create

An invoice, a payment plan, a membership, or a front-desk checkout.

Step 2

Present

Terminal, text-to-pay, email, or QR. In the office or wherever the patient is.

Step 3

Collect

Card, wallet, cash, check, or financing. In full or over time. Surcharge applied compliantly.

Step 4

Reconcile

Matched against your practice management system, both directions.

Step 5

Post

Yesterday's deposit confirmed to the penny, pushed to QuickBooks.

End of day

See every payment, no matter how it was collected.

One report. Every payment. One close. One deposit.

Date: Thursday, June 12 · Cutoff 12:00 AM

Subtotal Collected$4,404.54
Surcharge Collected+$21.74
Total Collected$4,426.28
Net Collected$4,426.28

45 txns

Payment Method

Cards$3,361.2876%
Financing$435.0010%
Cash$630.0014%

Collected by

Staff$1,432.7032%
Patient$471.3311%
Recurring$2,522.2557%

By Type

Membership$1,324.6030%
Payment$2,534.0257%
Invoice$567.6613%
The Back Office

Reconcile dental payments across PMS, bank, and QuickBooks.

Match patient payments to your dental PMS, trace the bank deposit, and post to QuickBooks automatically so the front desk closes in minutes and finance can prove every dollar.

Book one · Your PMS ledger

End-of-day dental payment reconciliation that ties out.

OneRev and your PMS stay synced both ways: everything OneRev collects is reflected in your PMS, and everything in your PMS is verified against OneRev. End-of-Day Reconciliation is the proof: pick a business day and OneRev auto-matches every payment across both systems. When everything ties out, you get the green banner: books are balanced, you're clear to close.

  • Every payment auto-matched in both directions, every day
  • Exceptions land in a short worklist: likely matches to confirm, write-backs to retry with one click
  • Reconciled, needs review, and not reconciled counts at a glance

End-of-Day Reconciliation

Thursday, June 12

Books are balanced. Every payment for June 12 is accounted for. You're clear to close.

47

Reconciled

2

Needs review

0

Not reconciled

Maya K.$248.00Likely match
Patient payment$84.50Not in PMS

Book two · Your bank account

Trace every patient card payment to the bank deposit.

Every day, OneRev gives you a detailed acknowledgment of the previous day's card activity and the bank deposit that funded it, with processing fees, interchange, and adjustments broken out and deducted once a month. Every payment carries a Funded badge that links to the exact deposit it landed in. When the bank statement says $4,812.44, you can see the exact patient payments inside it.

  • Patient charge to processor batch to bank deposit, fully traceable
  • Monthly fees and adjustments itemized
  • Monthly view: card mix and credit vs debit

Settlement

Deposits into your bank account

Maya K. · Visa ••4242$248.00Funded · Jun 13

Bank deposit · Jun 13

$4,812.44

Operating ••7712

$4,927.10

Gross

−$96.22

Fees

−$18.44

Adjustments

23 transactions in this deposit

Book three · Your general ledger

Automatic QuickBooks posting for dental patient payments.

Connect QuickBooks once per location. From then on it's an automated push: payment receipts and reconciled deposits land in the right accounts (income, undeposited funds, your bank account, fee expense), mapped by payment method. No exports, no CSVs, no month-end catch-up.

  • One-time account mapping per location
  • Payment receipts post automatically
  • Deposits reconcile against the bank feed, fees booked to expense

Owners get visibility into every dollar. Finance gets per-location books that tie out. Location is a setting. The product is the same.

Answers first

What practices ask before they switch.

Straight answers, to the key decision-factor questions most practices have.

Fees are deducted monthly, not daily

Processing fees come out once a month instead of being netted out of every deposit, so a deposit matches the payments behind it with nothing to back out.

Works with your practice management system

Certified first-party integrations with the major dental practice management systems. Payments post into the PMS where the system allows it, and the end-of-day match runs both directions either way.

Every way patients pay, documented

Credit, debit, HSA and FSA, cash, check, patient financing, memberships, and payment plans, all recorded against the visit, so the close covers every dollar and not just the card payments.

In the office and everywhere else

Front-desk checkout, text, email, paper statements, and card-on-file, all created, presented, and collected from the same place.

One location or hundreds

Location is a setting. Each office keeps its own books, and ops sees every dollar in one place.

HIPAA and PCI compliant

Cards are tokenized. Neither your office nor OneRev can retrieve a stored card number.

Everything else you can see for yourself. The self-guided demo needs no sales call.

Pricing

Simple, transparent pricing

Two plans. One processing rate. Zero hidden fees.

Essential

Every payment channel, one ledger

$99/month
$99 + $99 PMS integration

Everything you need to start collecting more, faster and at a lower cost.

  • Platform checkout, text, email, and paper A/R
  • Payment plans and memberships
  • Card-on-file and invoicing

PMS Integration

Auto-sync with major dental PMS

+$99/mo
Recommended

Professional

Compliant surcharging, reconciled

$199/month
$199 + $99 PMS integration

Recover card processing fees and reconcile in QuickBooks®.

  • Everything in Essential
  • Compliant surcharging
  • QuickBooks® integration

PMS Integration

Auto-sync with major dental PMS

+$99/mo

Per location pricing

Certified first-party integrations with the major dental practice management systems, where supported.

See what OneRev could save you

Estimate in a minute, or upload a recent merchant statement and we'll analyze your numbers.

FAQ

Dental patient payments FAQ

Dental PMS integrations, end-of-day reconciliation, optional surcharge, patient financing posting, HIPAA, and PCI.

HIPAA · PCI

Does OneRev integrate with dental practice management systems for payment write-back?

Yes. OneRev has certified first-party integrations with the major dental practice management systems. Where allowed, OneRev writes payments into the PMS, pulls in appointments, services, and fees, and end-of-day reconciliation matches OneRev against your PMS both ways.

How does dental end-of-day payment reconciliation work with the PMS?

For any business day, OneRev matches every payment it processed against every payment recorded in your practice management system. Confirmed matches are marked reconciled, near-matches are suggested for one-click confirmation, and anything that needs attention lands in a short worklist.

How do I match dental patient card payments to a bank deposit?

Payments processed on OneRev carry a Funded badge with a deposit date, and fees like interchange are taken once a month rather than netted out of each deposit, so deposits match the payments behind them with no card processing fees to reconcile daily. Open the badge to see the exact bank deposit that payment funded, with processing fees, interchange, and adjustments broken out by month.

Does OneRev post dental patient payments to QuickBooks automatically?

Yes. Connect QuickBooks Online once per location and OneRev posts payment receipts and reconciles deposits automatically. You map income, undeposited funds, bank, and fee expense accounts one time, with posting rules by payment method.

Is credit card surcharging required for dental practices on OneRev?

No. Surcharging is optional. When enabled, it is available across checkout, text, email, and paper A/R statements, with the disclosures the card networks and your state require. Patients can still pay without a surcharge using debit, prepaid health cards, cash or check.

What payment methods can OneRev document for a dental practice?

OneRev documents credit cards, debit cards, HSA and FSA cards, cash, checks, and patient financing. Methods OneRev does not process, like cash, checks, and financing, are still recorded against the visit, so the close covers every dollar the office collected that day and not just the card payments.

Does OneRev replace dental patient financing programs?

No. OneRev notes and posts patient financing. It does not replace the financing program. The office still offers financing the way it does today. The payment is registered on the platform and written back with the rest of the day.

How do dental payment plans and membership billing work on OneRev?

You set the terms. OneRev runs the charges, sends reminders, handles failed payments, and provides daily reconciliation data on all recurring collections. Memberships bill on the schedule you set. The card-on-file stays on the same platform, allowing patients to use the recurring billing card for other charges like in-office or to pay outstanding A/R.

Is OneRev HIPAA and PCI compliant for dental patient payments?

OneRev is HIPAA and PCI compliant. Payment data is encrypted, and card numbers are tokenized. Neither your office nor OneRev can retrieve stored card numbers.

Still have questions?

We're here to help. Reach out to our team

Self-guided demo

Walk through the dental payments platform yourself.

Checkout, statements, plans, memberships, card-on-file, and the close on one platform. No sales call required to look around.

Need a colleague to look first?